Cover: 12-month Maternity
Genera
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- Proactively manage the allocated workload in a timely and accurate manner.
- Act as a daily point of contact between F&A function and contract/business unit personnel.
- Provide feedback and flag improvement opportunities for processes, tools, and systems.
- Maintain knowledge and understanding of standard end to end processes in scope and systems, including inter-relational work processes between functions.
- Understand detailed differences in application of the standard end to end processes to allocated contract(s)/business units.
- Effectively balance contract/business unit requirements and expectations with the priorities of the F&A function.
- Ensure consistent execution of the end-to-end processes in compliance with company policies.
- Share best practice and technical knowledge with F&A staff and flag continuous improvement opportunities
- Develop positive working relationships with other support functions; and
- Work collaboratively within the regional F&A team
- Supporting the contract with HR requirements such as new starts, resignations and exit forms.
- Input daily timesheet data in SAP (where sites are paper based), monitoring and reporting digital timesheet data and supporting users with the application.
- Manage and coordinate timesheet data to meet payroll deadlines
- Clear timesheet errors in a timely manner; and
- Accurate recording and filing of all paper timesheets, leave sheets and relevant documentation in a timely manner when required
- Manage and oversee the end-to-end process regarding procure to pay at contract level.
- Generate, process and receipt purchase orders as requested in Ariba or SAP where required
- Support and adhere to Group Procurement’s requirements when creating purchase orders
- Support and adhere to Procurement best practice procedures and policies
- Utilise Supplier portals and Docket management system in a proactive manner
- Review and action KPI reports; open purchase orders, goods receipting/invoice receipting(GRIR) and vendor invoice match reports
- Liaise with Suppliers to ensure all invoices posted to the ledger to meet Ventia’s payment terms and conditions; and
- Support site with the set up or amendments of Suppliers in the relevant system
- Create, maintain, and close work orders as required
- Maintain an active list of work orders at site; and
- Maintain active plant and equipment register on site and liaise with the Plant team where actions are required
- Adhere to monthly finance / admin calendar timelines and deadlines.
- Responsible for month end requirements and deadlines for the relevant profit centre.
- Process revenue/cost accruals and journals as directed by the Finance and Contract Managers.
- Support F&A Manager in forecast and month end review processes where required; and
- Generate monthly billing as required and process all accounts receivables through SAP, including follow-up on payments received
- Comply with our Risk Management, Quality and Health, Safety and Environment management systems, including statutory obligations; and
- Act as a role model for a positive SHEQ culture in the workplace; encourage people managers and team leaders in their business to do the same
